EMPLOYMENT OPPORTUNITIES
Administrative Coordinator
The ideal candidate will be reliable and flexible and have experience in bookkeeping and MS Office. The candidate will also have a Bachelor's Degree. The Administrative Coordinator will understand all aspects of the research process, and will facilitate that process insuring that all portions are followed through to completion. This person will conduct weekly departmental meetings to ensure that all departments involved are on task, as well as serve as the direct liaison with the Medical Director for all staff and administrative issues. This person will be able to communicate clearly both in writing and verbally. Previous experience in a medical office or clinical setting is required.
Duties of the position are as follows:
- Facilitate weekly departmental meetings with managers to ensure effective communication between departments and report the outcome of those meetings to Medical Director
- Facilitate staff meetings twice monthly to ensure effective communication between staff members and report status including any issues to Medical Director
- Maintain awareness of each study being conducted, the recruitment goals of that study, and be aware of current advertisements running
- Ensure that all coordinating timelines/deadlines within the different departments are met
- Assist in ensuring that contracts and coordinating documents are reviewed and signed according to deadlines
- Responsible for accounts payable and receivables ensuring that all invoices and billings are coded according to the applicable study
- Process payments for advertising invoices, insuring that each is logged and tracked according to the appropriate research study
- Develop tracking system for screen-failed patients to ensure patients due not continue to receive payment for non-participation
- Ensure that credentials are tracked and requirements for continuing education or renewal are met for credentialed staff members
- Process reimbursements for licensure
- Track personal, sick and vacation days for all employees
- Order business cards, name tags, office supplies and arrange for repairs and maintenance of office equipment
- Ensure that front desk and phones are attended to at all times
- Must be able to conduct a recruitment phone screen
- Must be able to access and navigate the patient database to determine the reason for a patient's return call and to route call to appropriate individual
- Must be proficient in MS Word and Excel
Fax resumes to 943-1107 or email to ccorder@corclinical.com